The Country Finance Manager acts in the Role of Senior Finance Officer in a Country Role. Is responsible of all the administrative and accounting processes, including financial reporting, budget planning, development and monitoring. Manage team office staff within the Finance Department in country.

Main functions and duties

General Administration
Track and manage deliverables and timelines related to grants, contracts, vendors, and partners
Monitor grant administration to ensure compliance with reporting and expenditure requirements
Supervise compliance of administrative documents and their proper filing
Ensure the smooth flow of administrative information and data to the HQ
Supervise flow of administrative information from project partners and the compliance with MoU
Ensure smoothly and punctual communications and reporting with local Banks
Accounting
Supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries
Supervise cash and bank balance checking process when closing the monthly accounts
Financial Reporting
Is responsible for the preparation of financial reports, in coordination with Regional Finance Manager, and administrative team
Ensure the compliance of financial reports with donors and internal rules and procedures
Budget & Planning
Collaborate with the Country Representative and Programs/Project Managers to develop budgets according to donors regulations
Review administrative/financial terms of grant contracts before signature (payment & financial reporting schedule, etc.)
Collaborate with the Project Managers and Procurement & Logistics Managers to monitor actual and forecasted expenses against budget to avoid under and overspending on the projects; comply to the flexibility rule
Monitor financial flows of the projects
Anticipate financial risks, present budget updates and mitigation plans and report them to the Country Representative
Coordinate the preparation and constantly monitor/update of core budget of WeWorld for Lebanon and provide an analysis to the Country Representatives focusing on gaps and risks
Participate with the Country Management Team in reflecting on the evolution of the mission, and the programming of new projects and/or reorientation
Audit Process
Collaborate to the management of financial audit performed on the projects
Supervise yearly financial audit on general accounting for local authorities
Prepare information and is directly responsible for any assessment/audit performed by donor on WeWorld administrative procedure
Procedure
Design and implement administrative routines, procedures, and systems to increase efficiencies
Updated the Local Operational Manual for both missions based on WeWorld procedures to implement organizational policies related to the Finance Department
Operational
At Country level, liaise with the Human Resources and Procurement and Logistic departments for a fluid and collaborative collaboration
Follow-up payments from donors and financial project close-out
Human Resources
Participate in analyzing staffing needs & costs, compensation & benefits
Supervise administrative and finance local personnel to complete routine tasks
Capacity building of local finance staff and partner organizations in areas such as financial management, administration, good governance and management of accountability and transparency
Support the Country Representative and the HR Manager to monitor and revise salary scale, if necessary
Representation
Participate in inter-admin meetings with other INGOs and NGOs
Ensure official representation for the administrative management of the Mission to the competent authorities
Requirements
Essential Requirements

Qualifications and Knowledge
Bachelor’s Degree or equivalent experience in Financial/Accounting management
Knowledge of institutional donor procedures (AICS, EU)
Fluent in Italian both written and verbal
Good knowledge of English both written and verbal
Professional experience
At least 5 year of specific experience in finance/administrative positions in the international cooperation sector in similar roles
Experience of representation to institutions and participation in coordination meetings
Experience in budget management and monitoring of logistics procedures
Experience in using accounting software
Experience in managing teams
Skills and Abilities
Strong flexibility and capacity to adapt behavior to the needs of the situation
Capacity to work autonomously and in problems prevention/resolution
Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues
Ability to identify, initiate and maintain good relationships with partner organizations, donors and national authorities including building professional relationships with senior decision-makers and influencers / leaders
Good communication, negotiation skills and sensitivity in dealing with local institutions on critical issues
Cultural, gender, religion, and age sensitivity and adaptability
Strong commitment to the Mission of WeWorld, genuine interest for international cooperation development topics
Desirable Requirements
Knowledge of Arabic would be considered an asset
Previous experience in the Middle East Region is an asset