**About Acted**

“We go the last mile. Founded in Afghanistan, against the backdrop of a forgotten crisis, Acted’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. Millions of vulnerable people around the world need humanitarian assistance today, and hundreds of millions will need it tomorrow, in the face of the growing threat of climate change. We believe that our assistance must be conceptualised and delivered within the framework of people’s natural environments, and the territories on which they depend. Therefore, Acted pursues a triple mandate as a humanitarian, environmental and development aid actor, contributing to the relief, stabilisation, and recovery of crisis-affected people in fragile areas. This vision is guided by the motto “Think Local – Act Global” - reflecting the need to rely on a deep understanding of local territories and contexts to develop and implement actions based on local knowledge, structures and capacities. This local thinking contributes to a global response - running through all Acted programming and operations - as we work together towards the building of a 3ZERO world: a world with Zero Exclusion, Zero Carbon, and Zero Poverty”.

**Greening strategy:**

Acted’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each Acted employee will adhere to these principles through key green programming responsibilities:

• Contribute towards the adherence and development of the greening strategy plan.

• Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles

• Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes

**Acted PSEAH Policy:**

The Cashier has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). Procurement Assistant has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to Acted’s procedures. Procurement Assistant carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.

**Job Purpose**

The cashier is a key member of the finance team at Area Dir ez-Zor.

S/he is responsible of managing payment cycles for program activities in the field, from the coordinator between the acted program and MTA in the field and ensure all stakeholder receive their grant and in good quality and support the Head of Department on any adhoc request for the team.

**Chain of Command**

Under the authority of:

-Area Senior Finance Officer (ASFO)

-Area Finance Officer (AFO)

**Line Management:**

N/A

**Working Relations**

Internal:

\- All Departments, specifically FSL program and WASH/SNFI program and CCCM program.

- Area Coordinators (DAC and AC)

External:

\- Supplier, Service providers & Contractons

- ACTED Bénéficiaires and ILs

## **OBJECTIVES**

1. Ensure that payments are made efficiently and promptly as per ACTED internal rules and processes.
2. Support Coordination between the agent MTA and ACTED program in the field.
3. Ensure that all beneficiaries (CFF-CIH, CFW, MSME, …) and incentive Labours (ILs) receive the correct amount of money in good quality from MTA.
4. Support to make sure that the documents (Payment sheet, Payment list, Payment vouchers) are correct before any payments are made.
5. Ensure that all relations with the stakeholders we work are conducted in a respectful and consultative manner.

Ensure the confidentiality of data and documents and inform the department head of any violations or complaints from stakeholders.

## **Duties & Responsibilities**

1. ### **Payment Management**


1. all beneficiaries (CFF-CIH, CFW, MSME, …) and incentive Labours (ILs) receive the correct amount of money in good quality from MTA.
2. Support to Liaise and proceed with suppliers/services and HR payments and Logistic payments when approved by the authorized ACTED staff and as per ACTED regional rules and processes;
3. Support to prepare payment vouchers as per ACTED internal manual;
2. ### **Archiving Management**


1. **Make sure all payment vouchers and related documentation are scanned and archived as per ACTED internal standards;**
2. **When needed, receive the safe keys, and prepare the cash count for review and archiving.**

**Key Performance Indicators**

• Number of all beneficiaries (CFF-CIH, CFW, MSME, …) and incentive Labours (ILs) receive the correct amount of money in good quality from MTA.

• Support to Liaise and proceed with suppliers/services and HR payments and Logistic payments when approved by the authorized ACTED staff and as per ACTED regional rules and processes;

• % support to make cash count matching the accountancy.

• % Support of scanned documentation archived and sent on time (monthly paid)

• % Support of payment done within the timing of the signed contract

• % Support of salary payment made before the 30th of each month

**QUALIFICATIONS**

**•Essential Qualifications:**

• Minimum of 1 year of total experience

• Experience as cashier/Finance Assistant, archive and accounting minimum 6 months

• Educational level (minimum institute) in relevant (business management, accounting, administration, economics, mathematics, etc.)

• Residence in Dier ez-Zor government

**PREFERRED QUALIFICATIONS:**

• Experience in specific software such as Excel and Word

• Working level in English is required.

• Ability to travel locally and regionally, if necessary.

• Women are encouraged to apply this vacancy.

• Rigorous and detail oriented

• High commitment to cultural sensitivity, honesty, integrity, Trust-worthiness and accountability.

• Punctuality.

Important Notes:

- Acted is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to Acted Code of conduct and Acted Global Policies especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse and/or sexual harassment during employment. By applying, the job applicant confirms his/her understanding of these recruitment procedures.
- Acted is committed to gender equity and to have a balanced and diverse workforce. Acted strongly encourages qualified women, persons with disabilities and persons from under-represented groups to apply to the position.
- Acted offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.

Acted never uses external recruitment agencies and recruitment is always free of charge.

The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at Acted.

- Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.
- **Acted never uses external recruitment agencies, and recruitment is always free of charge.) The Acted and its employees don’t request or receive any money for the services provided, and our services are completely free.**